Salary Revision
A salary revision is the increment run. One line per person, with his current salary, the increase agreed and the revised figure, effective from a date. It is the document the increment letters are written from.
What it is for
The annual increase. One document holds the whole exercise: everybody's current salary, what each one is being given, what he ends up on, and the date it starts from.
Both the percentage and the amount are kept on each line on purpose. Type the percentage and the amount is worked out. Type the amount and the percentage is worked out. A client who negotiates a rounded figure for one man overrides the amount and the percentage follows, which is how increments are actually agreed in a room.
This screen does not change anybody's pay by itself. It is the record of the decision. The revised figure has to be put onto the person's salary structure for payroll to pay it, and the Applied flag on the document is how HR records that this has been done. Nothing reads the flag and acts on it.
It also does not read the Evaluation Increment Matrix. The matrix's increment percentage is a written policy, not a calculation, and the increase here is typed. The promotion columns sit on this screen rather than on the matrix for the same reason: this is where a promotion is actually recorded.
Keep the bonus and the increase apart. The bonus is paid on Performance Payout, which does post to payroll. The increase is this document.
Every field, in plain words
The revision run
| Field | What it means | What to put in it | Notes |
|---|---|---|---|
| Transaction | The run's own reference | Fills itself | Required |
| Transaction Date | The day the run was raised | 10-Aug-2026 | Required |
| Effective Date | The day the new salaries start from | 01-Sep-2026 | Required. A date more than a year in the past is queried, because it is usually a typing mistake |
| Revision Reason | Why these increases are being given | Annual Review | Required. ANNUAL Annual Review. PROM Promotion. MARKET Market Correction. RETAIN Retention. CONF Confirmation, on completing probation. OTHR Other |
| Evaluation Cycle | The appraisal round the increases follow from | CYC-FY26 | Leave blank for an increase that has nothing to do with an appraisal |
| Payout Document | The bonus run that went with the same appraisal | Pick it from the list | A cross reference, so the bonus and the increase can be read together |
| Employees | How many people are on the run | Fills itself. 486 | |
| Total Increase | What the run adds to the monthly payroll | Fills itself. PKR 3,410,000 | The figure finance will ask for |
| Status | Where the run has got to | Draft | DRAFT Draft. APPR Approved. APPLIED Applied, the new salaries have been put into effect. CANC Cancelled |
| Applied to Payroll, Applied On | HR's record that the revised salaries have been entered on the salary structures | Tick it when it has actually been done | A record, not an instruction. Nothing acts on it |
| Remarks | Anything to note about the run | Board approved 8.5 percent average on 05-Aug |
Revision Lines
One line per person.
| Field | What it means | What to put in it | Notes |
|---|---|---|---|
| Line # | Line number | Fills itself | |
| Employee, Name | Who is getting the increase | 10427, Ahsan Raza | Required. One line per person, a second line for the same man is refused |
| Net Score | His settled appraisal score | Fills itself. 3.8 | For reference while the figures are agreed |
| Current Salary | What he is on now | Fills itself. PKR 62,000 | |
| Increase Percent | The increase as a percentage | 10 | Type this and the amount is worked out |
| Increase Amount | The increase in rupees | PKR 6,200 | Type this instead and the percentage is worked out. Whichever you type last wins |
| Revised Salary | What he will be on | Fills itself. PKR 68,200 | Always the current salary plus the increase |
| New Position | The position he is moving to, if this is a promotion | Shift Supervisor | Record the move here, and make it on his organisation assignment as well |
| New Grade | The grade he is moving to | G5 | |
| Excluded | Keep this person out of this run | Tick | |
| Remarks | Why | On improvement plan, increase deferred to review | Fill this on every exclusion and every negotiated figure |
How to configure it
- Settle the appraisals first if the increases are performance based. The score sits on each line for reference.
- Open the screen, set the effective date and the reason. 01-Sep-2026, Annual Review.
- Name the cycle, and the bonus run if there is one, so the two documents read together later.
- Generate the lines, then work down them. Type a percentage for the standard cases and an amount for the negotiated ones.
- Record promotions on the lines where there are any, with the new position and grade.
- Tick Excluded with a reason for anybody not getting an increase.
- Check the total against what the board approved, then have the document approved.
- Put the revised salaries onto the Salary Structure records, effective from the same date. This is the step that makes the increase real.
- Come back, tick Applied and set the date, so the next person knows it was done.
- Write the letters from the document.
Scenarios
"The board approved 8.5 percent on average, not 8.5 percent each"
Type a percentage per line, high for the top performers and low for the weak ones, and watch the Total Increase. The run is finished when the total matches what the board approved.
"We agreed a round figure of 70,000 for one man"
Type the amount, 8,000, and the percentage works itself out. The amount is what you negotiated and the amount is what is kept.
"He is being promoted as well as given an increase"
One line. Set the increase, the new position and the new grade, and then make the position change on his Employee Organization Assignment. This document records the decision, the assignment makes it true.
"A man on an improvement plan"
Exclude him with the reason, and set the increase when the Performance Improvement Plan is closed. The exclusion stays on the record as a deliberate decision.
"The increase did not reach his payslip"
It would not, from here. This document is the decision. The revised salary has to be entered on his salary structure from the effective date.
What it is connected to
- Evaluation Cycle is the round the increases follow from, and the settled score sits on each line.
- Performance Payout is the bonus half of the same exercise, cross referenced from the header.
- Salary Structure is where the revised salary has to be entered for payroll to pay it.
- Employee Organization Assignment is where a promotion recorded here has to be made.
- Evaluation Increment Matrix is not read by this screen. Its increment percentage is policy, written down, applied by hand.
If something looks wrong
- "It says the run has no employees" - the lines have not been generated.
- "It queries the effective date" - the date is more than a year in the past. Usually the year was typed wrongly.
- "It says a line has no current salary" - that person has no salary recorded to revise. Fix his salary structure first.
- "It refuses a decrease" - a revision here cannot reduce a salary. A reduction is not an increment and is not done on this screen.
- "It says an employee appears twice" - one line per person per run.
- "The new salary is not being paid" - this document does not change pay. Enter the revised figure on the salary structure from the effective date.
- "The matrix says 12 percent and the line is blank" - the matrix's increment percentage is read by nothing. Type the figure here.