Over Time Category
Overtime is not all one thing: an ordinary weekday hour, a Sunday hour and a public holiday hour are often paid through different payslip lines so finance can see them apart. An over time category is one of those kinds, and all it really does is name the wage type its hours are paid through.
What it is for
The pairing with Overtime Policy Setup confuses people, so take the division of labour first. This screen says what overtime is called and which payslip line it is paid on. The policy says how many of the extra minutes worked are credited as overtime in the first place, and how everything is rounded. One classifies, the other calculates.
Neither screen holds a multiplier. A time and a half rate is typed on the overtime line itself, where the hours are recorded, so the same category can carry a normal hour one day and a double hour the next. If a client expects their 1.5 to live in setup, say now that it lives on the document.
The hourly rate the hours are paid at does not come from here either. It is worked out from the man's own salary and his Pay Rate, and rounded to the precision on his overtime policy.
A man gets his category from his Employee Policy Profile, which is also what decides whether he is entitled to overtime at all.
Every field, in plain words
Basic Data
| Field | What it means | What to put in it | Notes |
|---|---|---|---|
| Over Time Category | The code | NORMAL, SUNDAY, HOLIDAY | Required |
| Name | How the category reads in a list and on a payslip report | Normal overtime | Required |
| Wage Type | The payslip line hours of this category are paid through | 2100 Overtime | Pick from the list. Use a wage type whose unit is Hour. Without it no overtime of this category is paid |
| Block | Stops the category being picked on a new document | Leave it clear | Blocking the wage type stops the payment, blocking the category only stops new use |
Scenarios
"Sunday overtime must show separately on the payslip"
Two categories, two hourly wage types. Record the Sunday hours under the Sunday category and they land on their own line.
"Overtime should be paid at one and a half times"
Not here, and not on the policy either. The multiplier goes on the overtime line where the hours are entered. A blank or zero multiplier is read as one, not as nothing.
What it is connected to
- Needs an hourly Wage Type, and a blocked wage type stops the payment with no message.
- Attached to a man through his Employee Policy Profile.
- The hours it is paid for, and the rounding of the hourly rate, come from Overtime Policy Setup.
- The hourly rate itself is worked out from his salary and his Pay Rate.
- Used on Employee Overtime, where the hours and any multiplier are recorded.
If something looks wrong
- "Overtime is recorded but nothing was paid" - the category has no wage type, or that wage type is blocked, or the man's policy profile names no overtime category.
- "All the overtime is on one payslip line" - everything was recorded under one category. Create the categories the client wants to see and record against them.
- "The rate is wrong" - look at the man's Pay Rate and the multiplier on the overtime document, not at this screen.