Pay Area
A pay area is the second label on a man's salary record, normally the site or unit he is paid at. Like the pay scale, its only job is to let you run payroll for part of the workforce.
What it is for
The pay area is picked on a man's Recurring Payments and Deductions record, and the payroll run can be narrowed to one pay area. Leave it blank on the run and every area is processed together.
Nothing else reads it. A pay area does not set an amount, a rate or a rule, and two men on the same salary structure in different pay areas are paid identically.
It works exactly as Pay Scale does, which is why the usual convention is to use the scale for the grade and the area for the place: Lahore factory, Karachi head office, Faisalabad depot. The system does not enforce that split, so agree the convention with the client once and keep to it.
Every field, in plain words
Basic Data
| Field | What it means | What to put in it | Notes |
|---|---|---|---|
| Pay Area | The code picked on a salary record | LHR, KHI, FACTORY | Required |
| Name | How the area reads in a list | Lahore Factory | Required |
| Block | Stops the area being picked on a new record | Leave it clear | Tick it to retire an area |
How to configure it
- Create one pay area per place the client pays from. Three or four is normal.
- Save, then pick the area on each man's Recurring Payments and Deductions record.
Scenarios
"Head office signs off its own payroll before the factory payroll goes out"
Two pay areas. Run payroll for head office, let it be checked and posted, then run the factory. Both runs sit in the same Payroll Period, and each one only touches the staff carrying that area.
What it is connected to
- Picked on Recurring Payments and Deductions, and from there it travels onto the payroll run, Payroll Attendance, Employee Overtime, Employee Payroll Loan and Process Overtime.
- Used as a criterion when a payroll run is launched. A run left blank on pay area processes every area.
If something looks wrong
- "The run only picked up half the staff" - a pay area was left in the run criteria. Clear it to process everybody.